Job Posting: Deputy Director, Administration and Management Division

Department of Housing & Community Development

JC-127108
-
Deputy Director, Administration and Management Division
C. E. A.

$10,010.00 - $11,924.00

Final Filing Date: 10/26/2018

Job Description and Duties

Under the direction of the Director and Chief Deputy Director (Exempt), the Deputy Director of the Administration and Management Division plans, organizes and directs all Departmental, administrative and support functions, and management initiatives. The incumbents’ responsibilities include, but are not limited to, budgeting; accounting; long-term revenue and resource projections; bond tracking for Propositions 46, 1C, and 41; loan servicing for 74 housing programs; cost allocation distribution and methodologies for both accounting and budgeting; and resolution of financial audits. The Deputy Director is the fiscal expert for the department and is also charged with oversight of other administrative areas:

  • Human Resources
  • Business and Contract Services
  • Information Technology
As a member of the executive staff, the Deputy Director participates in the identification of sensitive issues, advises and makes recommendations on proposals, and formulates policies and strategies to best meet departmental objectives. Monitors compliance and effectiveness with these policies; and coordinates inquiries and reviews of departmental programs and activities.

The Deputy Director meets and negotiates on behalf of the Department with State and Federal officials, including but not limited to the Business, Consumer Services and Housing Agency, Department of Finance, State Controller’s Office, Department of General Services, California Department of Technology, California State Auditor, State Legislature, and the U.S. Department of Housing & Urban Development.

For more details and specific requirements, view the official examination announcement here.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

    Position Details

    Job Code #:
    JC-127108
    Position #(s):
    401-105-7500-001
    Working Title:
    Deputy Director, Administration and Management Division
    Classification:
    C. E. A.
    $10,010.00 - $11,924.00 B
    # of Positions:
    1
    Work Location:
    Sacramento County
    Job Type:
    Career Executive Assignment - Non Tenured, Full Time

    Department Information

    The Mission of the Department of Housing and Community Development (HCD) is to provide leadership, policies and programs to preserve and expand safe and affordable housing opportunities and promote strong communities for all Californians. To learn more about HCD, please visit us at Department of Housing and Community Development.

    HCD values diversity at all levels of the organization and is committed to fostering an environment in which employees from a variety of backgrounds, cultures, and personal experiences are welcomed and can thrive. HCD believes the diversity of our employees and their unique ideas inspire innovative solutions to further our mission of preserving and expanding safe and affordable housing opportunities and promoting strong communities. Join HCD and help us improve the lives of all Californians.

    HCD is headquartered in Natomas just North of Downtown Sacramento in a state of the art ‘green’ building directly off Interstate 5 (I-5). Featuring free parking and fully equipped pay-per-charge electric vehicle charging stations, HCD is situated close to many dining and shopping choices and is a short drive to Downtown, the State Capitol, the Golden 1 Center and Old Sacramento. HCD is family friendly and situated in close proximity to the Napa Valley, San Francisco, Lake Tahoe, and other desirable destinations.

    Special Requirements

    Statement of Qualifications
    A Statement of Qualifications (SOQ) serves as the examination for this position and must be submitted with your application to be considered. Please read through the examination information carefully. Applicants who fail to include an SOQ will not be considered. The SOQ is a narrative discussion of how the candidate's education, training, experience, and skills meet the minimum and desirable qualifications and qualify them for the position.

    The SOQ serves as a documentation of each candidate's ability to present information clearly and concisely in writing and should be typed and no more than two pages in length with one inch margins, and no smaller than 12 point font in Arial. On the SOQ, describe your knowledge and experience which demonstrates the desirable qualifications applicable to the duties of this position. Give specific examples, including your role and responsibilities, as well as the outcomes. Further, describe how your background prepares you for this position. Organize and number the SOQ as reflected in the desirable qualifications.

    Please note: Resumes do not take the place of the SOQ. Failure to submit an SOQ will result in elimination from the examination. 

    HCD Disclosure Requirements
    Selected candidates may be subject to rules imposed by a Conflict of Interest Code that apply to HCD employees, which may require filing a Statement of Economic Interest (Form 700).


    Application Instructions

    Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

    Final Filing Date: 10/26/2018

    Who May Apply

    Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

    Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

    How To Apply

    Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

    Address for Mailing Application Packages

    You may submit your application and any applicable or required documents to:

    Department of Housing & Community Development
    Attn: HCD Careers - JC-127108
    P.O. Box 952050
    Sacramento, CA 94252-2050

    Address for Drop-Off Application Packages

    You may drop off your application and any applicable or required documents at:

    HCD Careers - JC-127108
    2020 W. El Camino Ave. Suite 350
    Sacramento, CA 95833
    08:00 AM - 05:00 PM

    Required Application Package Documents

    The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

    • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
    • Resume is required and must be included.
    • Statement of Qualifications - A Statement of Qualifications (SOQ) serves as the examination for this position and must be submitted with your application to be considered.  Please read through the examination information under special requirements carefully.  Applicants who fail to include an SOQ will not be considered.
    Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

    Examination Qualification Requirements

    All applicants must possess the knowledge and abilities, and any other requirements, described in this announcement.

    Note: Eligibility to take a CEA examination does not require current permanent status in the civil service.

    General Qualifications

    State civil service employees must possess essential general qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others.

    Knowledge and Abilities

    Applicants must demonstrate the ability to perform high administrative and policy – influencing functions effectively. Such overall ability requires possession of most of the following more specific knowledge and abilities:

    • Knowledge of the organization and functions of California State Government including the organization and practices of the Legislature and the Executive Branch; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; program development and evaluation; methods of administrative problem solving; principles and practices of policy formulation and development; and personnel management techniques; the department’s or agency’s Equal Employment Opportunity Program objectives; and a manager’s role in the Equal Employment Opportunity Program.
    • Ability to plan, organize, and direct the work of multidisciplinary professional and administrative staff; analyze administrative policies, organization, procedures and practices; integrate the activities of a diverse program to attain common goals; gain the confidence and support of top level administrators and advise them on a wide range of administrative matters; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislature and Executive branches; analyze complex problems and recommend effective courses of action; and prepare and review reports; and effectively contribute to the department’s or agency’s Equal Employment Opportunity objectives.

    These knowledge and abilities are expected to be obtained from the following kinds of experience with substantial participation in the formulation, operation and/or evaluation of program policies (experience may have been paid or volunteer; in State service, other government settings, or in a private organization):

    CEA Level A - Responsible for broad administrative and program activities, including the execution and/or evaluation of program policies.

    CEA Level B - Responsible for extensive managerial and program administration or broad program manager experience with substantial participation in the formulation, operation, and/or evaluation of program policies.

    CEA Level C - Responsible for extensive highly professional influence and contributes to program, policy, and the methods to provide professional services needed to set policies, to meet the mission of the State department and often exercising technical and or professional skills that are required at this level.

    Desirable Qualifications

    In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
    1. Experience in applying the principles, practices, and trends of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), public administration, organization and personnel management. 
    2. Experience in exercising leadership and motivating managers while managing and resolving conflicts in a positive and constructive manner. 
    3. Experience in understanding and appropriately applying procedures, requirements, regulations, and policies related to specialized expertise; understanding linkages between administrative competencies and mission needs. 
    4. Experience in creating and sustaining an organizational culture which encourages others to provide the quality of service essential to high performance. Develops new insights into situations, applying innovative solutions to make organizational improvements with the ability to adjust rapidly to new situations warranting attention and resolution. 
    5. Experience in developing new insights into situations, applying innovative solutions to make organizational improvements in addition to having the ability to adjust rapidly to new situations warranting attention and resolution.

    Examination Information

    If you meet the requirements stated in this announcement, you may take this competitive examination. Possession of the Examination Qualifications requirements does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of others who take this examination, and all successful candidates will be ranked according to their scores.

    A minimum rating of 70% must be attained in the Examination to obtain list eligibility for this position. All candidates will receive written notification of their examination results.

    The results of this examination will only be used to fill this position. Applications will be retained for twelve months.

    Hiring interviews for the Job may be conducted with the most qualified candidates.

    The examining Department reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service law and rules and all competitors will be notified.

    Special Testing Arrangements

    If you have a disability and need special testing arrangements, answer the Reasonable Accommodations question appropriately on your Application (STD 678). You will be contacted to make specific arrangements. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this announcement.

    Benefits

    HCD employees are eligible for a number of benefits. Health benefits and leave programs are available for most permanent, full-time employees and some permanent, part-time employees. Benefit eligibility may depend on length of service and may be subject to collective bargaining agreements, which are contracts negotiated between the State of California and employee organizations that define employees' wages, hours, and conditions of employment.

    Some added benefits HCD offers include:
    • Flexible Work Hours
    • Telework Opportunities
    • Free Parking

    For more details about employee benefits, visit the California Department of Human Resources website.

    Contact Information

    The Human Resources Contact is available to answer questions regarding the position or application process.

    Human Resources Contact:
    HCD Careers - JC-127108
    (916) 263-6735
    careers@hcd.ca.gov

    Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    EEO Officer
    (916) 263-3635
    EEO-Office@hcd.ca.gov
    California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

    Equal Opportunity Employer

    The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

    It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

    Application Methods:
    Electronic (Using your CalCareer Account)
    By Mail
    Drop-off