Job Posting: Administrative Services Office Chief

Department of Water Resources

JC-165582
-
Administrative Services Office Chief
STAFF SERVICES MANAGER II (MANAGERIAL)

$7,442.00 - $8,453.00 per Month

Final Filing Date: 10/17/2019

Job Description and Duties

The Central Valley Flood Protection Board (CVFPB) is a legislatively mandated permitting and enforcement body, charged with overseeing flood project construction and public safety within the Central Valley floodways and levee systems, as well as with the review, adoption and implementation of the historic Central Valley Flood Protection Plan. More information about the CVFPB organization and mission may be viewed at http://cvfpb.ca.gov.

 

CVFPB is recruiting for a well-qualified Staff Services Manager II (Managerial) (SSM II) to serve as Chief of our Administrative Services Office (ASO).  The Chief will manage a wide variety of administrative operations and provide agency-wide support in the areas of Board meeting logistics, personnel management, business services, fee collection, land management, logistics, budgeting, contract management, strategic planning, policy development, grant coordination, program control, and training for all Board staff.  Reporting directly to the Executive Officer, and as a member of the Executive Team, the SSM II will advise our Executive Officer on various complex projects and implement new policies and operational programs to meet Legislative mandates governing the Board’s operations. 


The SSM II will provide administrative leadership, have primary long-term agency planning responsibilities, and ensure priority programs have adequate resources to fully implement their programs and complete their projects and activities.  This position is responsible for process development and administration of our new Encroachment Fee Program and Inspection Fee Program, and future grant program development, including distribution of grant funds.  In addition to budgetary and financial planning, the Chief of the ASO will need to possess strategic talents and have demonstrable experience with strategic planning efforts, Workforce and Succession Planning, and developing and implementing staffing and training plans. In addition to these skills, the Chief must exhibit strong, motivational leadership skills, leading by example and mentoring managers and subordinates to do the same. 

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-165582
Position #(s):
840-801-4969-69x
Working Title:
Administrative Services Office Chief
Classification:
STAFF SERVICES MANAGER II (MANAGERIAL)
$7,442.00 - $8,453.00
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time

Department Information

Central Valley Flood Protection Board, Administrative Services Office, Sacramento

Special Requirements

This position is covered in the Political Reform Act and requires financial disclosure within 30 days of the first and last day physically worked in a covered position and annually by April 1st.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 10/17/2019

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Water Resources
Attn: Certification Desk
P.O. Box 942836
Sacramento, CA 94236-0001

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Certification Desk
1416 Ninth Street, Room 320
Sacramento, CA 95814
08:00 AM - 04:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Other - Cover Letter
  • Other - Supplemental Questionnaire (see information under Special Instructions below)
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Principles of vision and strategic thinking to support, promote, and ensure alignment with the Board’s vision and values.

• CalHR’s three stages of progressive discipline.

• Excellent oral and written presentation skills.

• Excellent organizational and analytical skills, and the ability to multi-task.

• Employ confidentiality due to nature of work.

Benefits

Benefits include California Public Employees’ Retirement System, tax deferred savings plan, paid holidays, State contribution toward health benefits, and much more.  More information can be found here: Benefits

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Amber Woertink
(916) 574-0675
Amber.Woertink@cvflood.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Office of Workforce Equality
(916) 653-6952
weo@water.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Special Instructions

Interested applicants must submit a State Employment Application (STD 678) cover letter, a resume, and Supplemental Questionnaire in order to be considered for this position. Please reference Position #50039732 and Job Control #165582 in your application.

 

Supplemental Questionnaire

Candidates are required to complete a Supplemental Questionnaire in addition to completing a cover letter, standard State application (Examination/Employment Application STD 678) and resume. Only those candidates who submit all required documents by the postmarked date will be considered for appointment.

 

This Questionnaire is requested to elicit information correlating your experience to the requirements of the position. The Questionnaire is a separate typed document, written using Arial, 12-point font size. Number your responses according to the number of the question. Resumes, letters, and other materials will not be considered as responses to this questionnaire.

 

  1. Please explain your experience with developing, administering, and monitoring budgets.

 

  1. Give an example of a time you independently solved a complex problem for your organization.  What was the issue, what steps did you take, and what was the outcome?

 

  1. Tell us about a time when you had to help other managers resolve a personnel conflict in your organization.  What did you do, and what was the result?

 

  1. Describe your experience developing and motivating a highly skilled workforce.  What steps, programs, or initiatives do you employ?

 

  1. Describe your experience with new program and policy development, administration, and implementation.  Explain the program or policy, steps taken in development, and the outcome.

 

  1. This position will require someone with strong strategic planning ability.  Describe your experience with forecasting, involvement with strategic planning, and implementation of action plans. 

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off