Job Posting: Assistant Examination Proctor

Department of Human Resources

JC-183063
-
Assistant Examination Proctor
ASSISTANT EXAMINATION PROCTOR

$12.42 - $13.30 per Hour

Final Filing Date: Until Filled

Job Description and Duties

The Merit System Services (MSS) Program administers Local Agency Personnel Systems for merit-based programs in 25 of California’s 58 counties.  The MSS Program performs recruitment and selection duties for the Social Services and Child Support Services of these counties.  Part of these duties include administration of written and oral examinations.  The MSS Program relies on Assistant Examination Proctors in support of Examination Proctors to administer written examinations.  Assistant Examination Proctors receive direction from and report to the Examination Proctors who then report to the Program Consultants or the Program Supervisor. 

The MSS Program is hiring Assistant Examination Proctors for the following counties: Alpine, Amador, Colusa, Mariposa, Merced, Modoc, Mono, San Benito, Sierra, and TehamaWhile residence in these counties is not required, candidates residing in close proximity are preferred. 

Assistant Examination Proctors assist with the administration of written examinations.  Assistant Examination Proctors assist with the security of confidential exam materials throughout the exam process. They assist with set up of the exam site and with the check in of exam candidates. They verify candidate information (which may be confidential) and provide instructions to the candidates throughout the exam process.  Assistant Examination Proctors assist with maintaining order and the proper atmosphere for exam candidates; they report incidents that occur during the exam process to the Examination Proctor. They are also responsible for helping collect and organize all exam materials and documents at the conclusion of the examination.  Training is required and shall be provided locally or online. 

Assistant Examination Proctors typically assist in the administration of written examinations on Saturdays and are used on an as-needed or minimum basis.

Please refer to the "Application Instructions" for information on how to apply.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-183063
Position #(s):
363-680-1860-900
Working Title:
Assistant Examination Proctor
Classification:
ASSISTANT EXAMINATION PROCTOR
$12.42 - $13.30
# of Positions:
Multiple
Work Location:
United States
Job Type:
Non-Tenured, Intermittent

Department Information

The California Department of Human Resources (CalHR) is responsible for issues related to employee salaries and benefits, job classifications, civil rights, training, exams, recruitment and retention. For most employees, many of these matters are determined through the collective bargaining process managed by CalHR.

 

Our Vision: To be the premier leader and trusted partner in innovative human resources management.

 

Our Mission: To provide exceptional human resources leadership and services with integrity, respect and accountability to state departments and all current and prospective employees.

Department Website: https://www.calhr.ca.gov

Special Requirements

Within your application, be certain to highlight the number of exams that you have proctored, any teaching experience, any experience in directing adults in group activities, and education achieved.

Applicants on public assistance under the CalWORKS Program/Temporary Assistance for Needy Families (TANF) will be given priority consideration per California Government Code 19063-19063.8. A letter from the County Welfare department verifying CalWORKS/TANF status must be submitted with your application or you will not be given priority consideration.

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

This is a non-testing Classification, therefore, anyone meeting the Minimum Qualifications listed on the Classification Specification may apply for this position. Individuals in specific programs, such as the Welfare to Work Program, are encouraged to apply and will be given priority according to the applicable Laws and Rules. Please note on your application your current participation in these programs.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Human Resources
Attn: Lyla De La Sota
1515 S Street, North Building, Suite 500
Sacramento, CA 95811-7258

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

CalHR Attn: Lyla De La Sota
1810 16th Street
Sacramento, CA 95811
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Experience working with a group of people.

  • Punctual and dependable, must be on time to start exams on time and able to keep the schedule of the exam. 

  • Ability to work with limited on-site supervision and work independently with little direction. 

  • Ability to be organized and analytical, follow provided directions and check the work of others to ensure all forms have been completed are legible, and accounted for. 

  • Ability to operate standard office equipment such as, but not limited to; a personal computer (desktop or laptop models), paper shredder, basic calculator, and a document system (copier, facsimile, imaging).

  • Ability to communicate effectively, provide leadership, speak clearly and provide clear instructions.

  • Ability to sustain prolonged sitting and/or standing and stay alert.

  • Ability to be dynamic; work well under pressure and adjust to changing conditions, timelines/deadlines, and other circumstances during an examination with short notice.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: https://www.calhr.ca.gov
Human Resources Contact:
Lyla De La Sota
(916) 322-2300
Lyla.DeLaSota@calhr.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 845-2860
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Other

Multiple positions may be filled from this recruitment.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off