Job Posting: Executive Assistant

Department of Justice

JC-202038
-
Executive Assistant
EXECUTIVE ASSISTANT

$3,849.00 - $4,817.00 per Month

Final Filing Date: Until Filled

Job Description and Duties

Under direction of the Bureau Director for the Department of Justice Research Center (DOJRC), the Executive Assistant (EA) performs administrative and executive level support duties and provides office management skills that require independent research and analysis to formulate recommendations. With the knowledge of departmental, DOJRC, and the California Justice Information Services (CJIS) Division policies and procedures, the EA independently responds to inquiries related to confidential management labor relations, personnel, and administrative issues. Additionally, the EA monitors and maintains projects that are significant in nature to the operations of the Bureau and maintains working relationships at various staff and management levels, works under pressure, meets time constraints, and handles the Bureau’s changing priorities.

 

You will find additional information about the job in the Duty Statement.

Working Conditions

Modular work station in a smoke-free environment.

 

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-202038
Position #(s):
420-796-1728-XXX
Working Title:
Executive Assistant
Classification:
EXECUTIVE ASSISTANT
$3,849.00 - $4,817.00 A
EXECUTIVE SECRETARY II
$3,849.00 - $4,817.00 A
EXECUTIVE SECRETARY I
$3,533.00 - $4,426.00 A
OFFICE TECHNICIAN (TYPING)
$3,144.00 - $3,935.00 A
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
Work Shift:
Day Shift
Work Week:
Monday-Friday

Department Information

  • This position is located in the California Justice Information Services Division, Department of Justice Research Center.
  • For more information about the Department of Justice Research Center, please visit the website at https://oag.ca.gov/research-center.
  • Please disregard the SROA/Surplus language below as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
  • For more information about the department, please visit the Attorney General’s website at www.oag.ca.gov.

Special Requirements

  • Ability to type at a speed of 45 words per minute.  For criteria on acceptable certificates, go to: https://jobs.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx.
  • A fingerprint check is required.
  • Clearly indicate the Job Control Code JC-202038 and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application.

     

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
Attn: Nancy Hayhurst JC-202038
PO Box 160608
Sacramento, CA 95816-0608

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Nancy Hayhurst JC-202038
4949 Broadway
Sacramento, CA 95820
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Other - The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Due to the COVID-19 Emergency, if a valid typing certificate is unable to be obtained prior to being hired, we are temporarily allowing applicants to self-certify their typing skills on their Employment Application (STD 678). However, a valid typing certificate will still need to be obtained prior to the completion of probation. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
  • Other - Situational Judgment and In-Basket Exercises
    These documents are intended to measure your ability to prioritize tasks and excercise effective judgment.  You must include these exercises in your application packet.  Download the Situational Judgment and In-Basket exercises, complete, save, upload, and submit with your application package.

    https://oag.ca.gov/sites/all/files/agweb/pdfs/careers/ea-screening-packet-165121.pdf

  • Other -

    Click on the following link to complete the California Department of Justice Recruitment Survey: https://www.surveymonkey.com/r/NC8SQ6N

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Prior experience as an executive secretary, office manager, or legal secretary
  • Possess excellent organizational skills and work habits, including the ability to multi-task, meet deadlines, work well under pressure, and process all work efficiently and effectively 
  • Possess knowledge of proper usage of vocabulary, grammar, and spelling; possess good written and oral communication skills
  • Ability to handle confidential matters with tact and diplomacy
  • Ability to learn quickly and adapt to changing priorities
  • Be dependable and reliable
  • Ability to communicate professionally with all levels of staff orally and in writing
  • Be proficient in Microsoft Word, Excel, Access, and/or Visio
  • Exemplary customer service skills

Benefits

  • Benefit information can be found on the CalHR website, www.calhr.ca.gov , and the CalPERS website, www.calpers.ca.gov.
  • This position is located at 4949 Broadway, Sacramento, CA, and this location offers free parking.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Nancy Hayhurst
(916) 210-5365
Nancy.Hayhurst@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Examination Information:

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off