Job Posting: Attendance Coordinator

Department of Justice

JC-205703
-
Attendance Coordinator
OFFICE TECHNICIAN (TYPING)

$3,144.00 - $4,053.00 per Month

Final Filing Date: 7/8/2020

Job Description and Duties

The Office Technician (OT) is the primary attendance coordinator for the Criminal Justice Statistics Center (CJSC) and must maintain a working knowledge of the Department’s attendance reporting practices as well as workers’ compensation, Family Medical Leave Act (FMLA), and reasonable accommodation policies and procedures. The OT is responsible for completing JUS-634 forms, filing of personnel documents, preparing hiring and separation documents, and other personnel-related duties. The OT also provides general support services for the management and supervisory staff of the unit and assists with special projects such as data tracking, proof reading documents, the creation of spreadsheets, charts/graphs, and ordering supplies, forms, equipment, and facility repairs. The OT will utilize a personal computer with specific software, including but not limited to, Microsoft Excel and Microsoft Word and must work independently, being able to prioritize and perform work assignments according to urgency and importance. Possession of tact, discretion, good interpersonal skills, sound judgment, and knowledge of Division and Departmental policies are essential to this position.

 

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-205703
Position #(s):
420-701-1139-023
Working Title:
Attendance Coordinator
Classification:
OFFICE TECHNICIAN (TYPING)
$3,144.00 - $4,053.00
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
Facility:
CJIS-Maritza Ramirez
Work Shift:
Day Shift
Work Week:
Monday-Friday

Department Information

  • This position is located in the California Justice Information Services Division, Justice Data and Investigative Services Bureau, Criminal Justice Data Branch, Criminal Justice Statistics Center.
  • Please disregard the SROA/Surplus language below as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
  • For more information about the department, please visit the Attorney General’s website at www.oag.ca.gov.

Special Requirements

  • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
  • A fingerprint check is required.
  • Clearly indicate JC – 205703 in the “Examination(s) or Job Title(s) For Which You Are Applying” section of your State Application.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 7/8/2020

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
Attn: Maritza Ramirez (JC 205703)
Department of Justice
4949 Broadway, Room C-208
Sacramento, CA 95820

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Maritza Ramirez (JC 205703)
Department of Justice
4949 Broadway, Room C-208
Sacramento, CA 95820
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Statement of Qualifications -

    The Statement of Qualifications is a narrative discussion of how your education, training, experience, and skills meet the minimum and desirable qualifications and qualify you for the position. This also serves as a documentation of your ability to present information clearly and concisely in writing, and should be typed and no more than two pages in length.

  • Other - Cover Letter - One page in length. 
  • Other -

    Click on the following link to complete the California Department of Justice Recruitment Survey: https://www.surveymonkey.com/r/NC8SQ6N

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
  • Excellent organizational skills, work habits, and attention to detail.
  • Ability to follow oral and written instructions and policies.
  • Ability to multi-task and meet deadlines.
  • Ability to learn quickly and adapt to changing priorities.
  • Ability to communicate effectively and professionally with all levels of staff.
  • Ability to work independently as well as part of a team.
  • Experience with Microsoft Word, Excel, and Access.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Maritza Ramirez
(916) 210-5266
maritza.ramirez@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Job Related Information

An online multiple-choice assessment will be sent to all applicants via email after the close of this job posting by July 16th. Completion of this assessment is required for your application to be considered. Applicants will have 5 days to complete the assessment at their convenience. The assessment will be open from 8:00 AM, July 17th to 11:59 PM, July 21st. Applicants will be competitively evaluated based on this assessment in conjunction with their other qualifications.

Note: If you have not received correspondence regarding this assessment after the date above, please contact the hiring contact listed on this Job Control.

  

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off