Job Posting: Legal Secretary

Department of Justice

JC-210247
-
Legal Secretary
LEGAL SECRETARY

$3,555.00 - $4,675.00 per Month

Final Filing Date: 8/28/2020

Job Description and Duties

As a member of a legal support secretarial team, the incumbent will perform difficult legal secretarial duties for multiple attorneys/professional staff in the San Francisco Office of the Attorney General.  Those duties will include, but are not limited to, proficiently typing, editing, storing, retrieving, printing, processing, faxing and electronically sending correspondence, court forms, legal documents and pleadings (e.g., petitions, briefs, opinions, notices, motions) using various department supported software such as Word, West-Check, Legal Solutions, Microsoft Outlook, Adobe Acrobat and ProLaw and other desktop technology tools and communication devices. The incumbents will adhere to procedures; ensure all documents are prepared, proofread, copied and filed/served in accordance with legal requirements and deadlines; verify case/legal citation and quoted text; establish and maintain an efficient system for filing correspondence and pleadings; maintain a professional and organized work area; transcribe complex machine dictation; comply with state and departmental rules and regulations and office policies and practices; compose letters and memoranda; process mail for assignments; maintain a calendar of document due dates and court appearances; set up and close legal cases; prepare subpoenas; call various entities; screen, answer and take messages from callers in a professional manner; and schedule court reporters for depositions. The incumbents will make travel arrangements and assist with overflow work as requested.

Duties may also include tasks that require driving, bending/stooping, reaching/twisting, kneeling, manual dexterity (grasp/handle/keyboarding), prolonged standing/sitting, frequent walking, including pushing/pulling and/or carrying/lifting up to 20 pounds.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-210247
Position #(s):
420-033-1282-048
420-033-1282-035
420-033-1282-059
Working Title:
Legal Secretary
Classification:
LEGAL SECRETARY
$3,555.00 - $4,451.00 A
$3,733.00 - $4,675.00 B
SENIOR LEGAL TYPIST
$3,030.00 - $3,795.00 A
$3,388.00 - $4,236.00 B
# of Positions:
3
Work Location:
San Francisco County
Job Type:
Permanent, Full Time
Work Shift:
8:00 am - 5:00 pm
Work Week:
Monday - Friday

Department Information

*Legal Secretaries in San Francisco, Los Angeles, San Diego, and Oakland qualify for a “Hire Above Minimum” (HAM). The starting salary of Range A will be $4,451 and Range B $4,675. Employees are also eligible for a recruitment and retention pay differential.
*Senior Legal Typists also qualify for a HAM in the above locations. The starting salary of Range A will be $3,795 and Range B $4,236. Employees are also eligible for a recruitment and retention pay differential.
  • These positions are located in the Division of Operations, Legal Support Operations, San Francisco.
  • Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
  • For more information about the department please visit the Attorney General's website at www.oag.ca.gov.

Special Requirements

  • The position(s) require(s) a 45 words per minute Typing Certificate. You will be required to provide a copy of your certificate prior to being hired.
  • Due to the COVID-19 Emergency, if a valid typing certificate is unable to be obtained prior to being hired, we are temporarily allowing applicants to self-certify their typing skills on their Employment Application (STD 678). However, a valid 45 words per minute typing certificate will still need to be obtained prior to the completion of probation.
  • A fingerprint check will be required.
  • Clearly indicate the Job Control Code (JC-210247) and the title of this position in the“Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Application.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 8/28/2020

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
Attn: Lety Perez
Division of Operations
1300 I Street, Suite 820
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Lety Perez
Division of Operations
1300 I Street, Suite 820
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Other - Cover letter is required and must be included.
  • Other -  

    Click on the following link to complete the California Department of Justice Recruitment Survey: https://www.surveymonkey.com/r/NC8SQ6N

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Incumbents interested in a career which provides for upward mobility with extensive training, as well as the chance to work in a variety of legal fields such as, but not limited to, civil law, criminal law, and public rights. The most successful candidates will have good computer skills and the ability to work independently or in a team environment; work cooperatively and tactfully with staff and management; demonstrate initiative and willingness to assume increased responsibility; ability to write and communicate effectively; use tact and discretion in dealing with confidential and sensitive issues; and excellent organizational skills. Ability to demonstrate good attendance and punctuality.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Lety Perez
(916) 210-7012
OPSJC@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

LEGAL SECRETARY/SR. LEGAL TYPIST EXAMINATIONS

Legal Secretary Examination:
https://www.jobs.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=5PB25

Sr. Legal Typist Examination:
http://www/jobs.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=5PB41

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off