Department of Justice


$5,149.00 - $6,446.00 per Month

Final Filing Date: 1/22/2021

Job Description and Duties

Under the direction of the Senior Assistant Attorney General and a Supervising Deputy Attorney General, the incumbent independently performs complex technical and analytical staff services and legal work. Incumbent provides program management and evaluation involving fiscal, organizational, and staffing matters and policy compliance for the Department of Justice's statewide Public Records Act Program. Incumbent must possess exceptional organizational skills and the ability to work independently, under strict time constraints. Incumbent must work well with all levels of management and staff. Incumbent must possess analytical ability, effective writing skills, effective communication skills, and the ability to work with the public. Incumbent must have the ability to tactfully elicit information from and cooperation of personnel in all Divisions, and in all levels of authority. Incumbent must have the ability to work with IT staff related to Public Records Act program needs. Incumbent must maintain knowledge of the constitutional and statutory laws governing the Department’s compliance with the Public Records Act. Incumbent maintains electronic databases to assign, manage, calendar, and track timely completion of all incoming requests for records, and produces reports as required by the Executive Unit. Incumbent organizes and manages case files for incoming requests. Incumbent ensures compliance with mandatory timelines as regulated by law. Incumbent requests additional materials or information needed for action or response. According to prescribed procedures, incumbent suggests appropriate action, makes recommendations for review by attorney, and receives direction on appropriate course of action. Incumbent researches, analyzes and reviews files and records and summarizes them for supervising attorneys and management. Incumbent is knowledgeable of legal filing procedures. Incumbent assists in responding to discovery requests. Incumbent may develop procedure and training materials and assist with Public Records Act training. Incumbent also assists with other aspects of the Government Law Section’s practice, including: fact and legal research, proofreading, and citation-checking; assistance with the Attorney General’s role in ballot initiatives, referenda, and state election and ballot procedures; support on various legal advice and litigation matters—which could include managing expert witness and outside counsel contracts, tracking case intake and assignment, and researching and summarizing new cases or advice requests.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
Position #(s):
Working Title:
$5,149.00 - $6,446.00 A
# of Positions:
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
Work Shift:
8:00 AM to 5:00 PM
Work Week:
Monday to Friday

Department Information

  • This position is located in the Division of Civil Law, Government Law Section. 
  • Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility. 
  • For more information about the Department of Justice, please visit the Attorney General’s website at 
  • The Department of Justice will not be considering a Training & Development assignment for this position at this time.

Special Requirements

  •  A fingerprint check will be required.
  • Clearly indicate the Job Control Code (JC-228707) and the title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Application. 
  • Individuals who are new to state service must have list eligibility in order to gain employment with the California Office of the Attorney General. The process is described at 
  • If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma. Unofficial school transcripts may be accepted during the application process; however, submission of official transcripts or your diploma is required prior to appointment.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 1/22/2021

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
Attn: Rachel Thurman (JC-228707)
Office of the Attorney General/Civil Law Division
1300 I Street, 10th Floor
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Department of Justice
Rachel Thurman
Office of the Attorney General/Civil Law Division
1300 I Street, 10th Floor
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Other -
    • A cover letter.
    • A resume.
    • A writing sample, preferably within the prior six months, is required.

  • Other -

    Click on the following link to complete the California Department of Justice Recruitment Survey:

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Strong organizational skills and analytical ability; the ability to work independently and under strict time constraints; effective writing and editing skills; exemplary attention to detail; effective communication skills; ability to work with the public; ability to work well with all levels of management and staff; ability to maintain professionalism under pressure; experience using Adobe Acrobat Pro, Microsoft Office, Westlaw, and LexisNexis; experience with eDiscovery software tools (e.g., Relativity); experience analyzing and responding to Public Records Act or Freedom of Information Act requests; experience managing or processing state contracts; knowledge of laws pertaining to initiatives, referenda, state elections, and the ballot process; and knowledge of laws pertaining to the California Public Records Act.


Please access this link for information on benefits afforded to employees who work for the State of California -

General State Employment Benefits and Protections

Click here to view more information about the outstanding benefits offered to State employees.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Tracie Campbell
(916) 210-6068

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 210-7580
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Job Related Inforamtion

Additional Information on Application Filing:

Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Personal Leave Program:

Effective July 1, 2020, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. More information regarding PLP can be found here -

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail