Job Posting

Department of Transportation

JOB ANNOUNCEMENT POSTING

JC-66168 - LEGAL SECRETARY

Final Filing Date: 10/26/2017

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

Job Control Details
Job Code #: JC-66168
Position #(s):
701-004-1282-XXX
Classification:
LEGAL SECRETARY
$3,176.00 - $4,301.00
# of Positions: 1
Work Location: San Diego County
Job Type: 12 Month Limited Term - Full Time

Department Information

Caltrans Mission: Provide a safe, sustainable, integrated, and efficient transportation system to enhance California’s economy and livability.

 

Caltrans Vision: A performance-driven, transparent, and accountable organization that values its people, resources and partners, and meets new challenges through leadership, innovation, and teamwork.

 

Department website: www.dot.ca.gov

Job Description and Duties

This bulletin has been reposted to increase the candidate pool. There is no need to reapply if you have already done so. Your application is still being considered.

We are now accepted applicants who have list eligibility on the open statewide exam through CalHR.


The San Diego Legal Office is seeking a dynamic, self-motivated Full-Time Limited Term (12 months) Legal Secretary.  Areas of practice may include tort defense, environmental, real property and/or contract law.  Incumbent will perform complex legal secretarial work including the preparation, processing, filing and service of a large variety of legal documents in multiple jurisdictions (municipal, superior, state, federal, appellate courts, and administrative agencies.)  Outstanding work attendance and punctuality is required.  Duties include maintaining calendar of response dates; maintaining case files; composing correspondence independently; formatting computer-generated documents; checking citations; making travel arrangements; and processing invoices and travel expense claims.  Incumbent must have a working knowledge of general office software to assist with the preparation of documents, filings, etc.  The Legal Division currently uses Word, Excel, and Outlook.  The incumbent will be trained to utilize a customized database.


This position is located in San Diego, California.


This position is a 12 month limited-term that may be extended to up to 24 months, and has the possibility of becoming permanent.


To see a complete duty statement, please click on the link on the right under "Additional Documentation".

Special Requirements

  • The position(s) require(s) a Typing Certificate (45+ words per minute) Certificate. You will be required to provide a copy of your certificate prior to being hired.

Candidates that meet the minimum qualifications based on possession of an educational or license requirement must include a copy of your degree/transcripts and/or license along with your application (STD. 678) to be considered for this position.


A typing certificate is required for this position and must be uploaded with your application.

Application Instructions

Completed applications and all required documents must be received by the Final Filing Date in order to be considered.

Final Filing Date: 10/26/2017

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, eligible for a Training and Development assignment, have SROA and/or Surplus eligibility, or have list eligibility (or are in the process of obtaining list eligibility). SROA and Surplus candidates may attach “surplus letters” to their applications.



Applications will be screened and only the most qualified applicants will be selected for an interview.

How To Apply

Complete Application Packages (Applications and any applicable or required documents) must be submitted electronically through your CalCareer account at www.jobs.ca.gov.

Required Application Documents

Please submit the following items with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Electronic State Employment Application through your Applicant Account at www.jobs.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Other - You must upload a copy of your typing certificate as proof of meeting the 45+ words per minutes requirement from the classification specification. 
  • Resume is optional. It may be included, but is not required.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

  • Human Resources Contact:
    Renee Borre
    (916) 227-7840
    Renee.Borre@dot.ca.gov
  • Hiring Unit Contact:
    Janet J Buna
    ext:
    janet.buna@dot.ca.gov
  • Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    Caltrans EEO Office
    (844) 368-3367
    Ask.eeo@dot.ca.gov
  • California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Information to be included on Application:

To be considered for this position, you are required to include the Job Control (JC-66168), PARF #42-8-002 and title of the position ("Legal Secretary"), on the State application (STD. 678) form. The STD. 678 is required and each section must be filled out completely.

Electronic applications through your CalCareer Account are highly recommended. If you are unable to apply electronically through your CalCareer account, please mail a hard copy of the application to the following address: 

Department of Transportation
Certification Services MS-86
P.O. Box 168036
Sacramento, CA 95816-8036

ATTN: Crystal Case, Human Resources Contact

Only applications submitted via your CalCareer account or mailed to the address listed above will be considered for this hire. Faxed and emailed applications will be not accepted.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State Application (STD. 678). This page is for examination use only.

  

You can apply for this job via the following method(s):

  • Electronic (through your CalCareer Account)
Use Your CalCareer Account

Manage your applications and update your information with ease through your CalCareer Account. If you do not have a CalCareer Account, it is easy to create one.

Additional Documentation

Duty Statement

Class Specification(s):