Job Posting

California Highway Patrol

JOB ANNOUNCEMENT POSTING

JC-76110 - OFFICE ASSISTANT (TYPING)

Final Filing Date: 8/21/2017

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Position Details

Job Control Details
Job Code #: JC-76110
Position #(s):
388-650-1379-006
Classification:
OFFICE ASSISTANT (TYPING)
$2,331.00 - $2,918.00 A
$2,526.00 - $3,165.00 B
# of Positions: 1
Work Location: San Diego County
Job Type: Permanent, Full Time

Department Information

Oceanside Area Office
435 La Tortuga Drive
Vista, CA 92081-4321

For questions please contact Office Services Supervisor Dawn Roe at (760) 643-3400.
Department Website: https://www.chp.ca.gov

Job Description and Duties

Under the general supervision of the Office Services Supervisor I, the Office Assistant (OA) (Typing) will perform duties as a timekeeping clerk.  Review and submit CHP 415's (Daily Field Record) for pay and ensure completion on a timely basis to meet all FLSA/Pay Period deadlines.  Balance several monthly timekeeping reports for submission to division and headquarters.  Track overtime hours on varying spreadsheets and report results to area management and division personnel.  Answer/screen and direct incoming telephone calls to approximately 100 employees.  Answer inquiries about a multitude of matters that the area office handles. Enter all CHP Form 90's (Report of Court Appearance) into a database and ensure their completion.  Track and ensure witness fee refund requests are submitted to accounting.  CalATERS (travel) point of contact.  Review and submit transmittals for accuracy.  Prepare and distribute daily suspense items.  Perform daily mail run.  Maintain files on all time schedules for uniform and professional staff.  Book flights for officers and management.  Maintain travel files for all personnel.

Special Requirements

  • The position(s) require(s) a Background Investigation be cleared prior to being hired.
  • The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the JOBS.ca.gov website.

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 8/21/2017

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, eligible for a Training and Development assignment, have SROA and/or Surplus eligibility, or have list eligibility (or are in the process of obtaining list eligibility). SROA and Surplus candidates may attach “surplus letters” to their applications.

Applications will be screened and only the most qualified applicants will be selected for an interview.

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.jobs.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Highway Patrol
Attn: Vanessa Martinez
097/Classification & Hiring
P.O. Box 942898
Sacramento, CA 94298-0001

Required Application Documents

Please submit the following items with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.jobs.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Criminal Record Supplemental Questionnaire
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Excellent attendance, punctuality, and dependability.  Ability to multitask, prioritize work assignments and work with numbers.  Excellent interpersonal skills and the ability to work with a positive attitude with coworkers in a team environment.  Excellent computer skills (Word, Excel, Access and Outlook).

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

  • Department Website: https://www.chp.ca.gov
  • Hiring Unit Contact:
    Dawn Roe
    (760) 643-3400
  • Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

    EEO Contact:
    Office of Equal Employment Opportunity
    (916) 843-3190
    oeeo@chp.ca.gov
  • California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Application Submission Requirements

Interested individuals should submit a Criminal Record Supplemental Questionnaire with their application.  Include title, position number 388-650-1379-006, and your eligibility on your application.  Do not include social security number, or submit the Equal Employment Opportunity page. The job application packet checklist is not required to apply for this position.

Other

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

  

You can apply for this job via the following method(s):

  • Electronic (through your CalCareer Account)
  • By Mail
Use Your CalCareer Account

Manage your applications and update your information with ease through your CalCareer Account. If you do not have a CalCareer Account, it is easy to create one.

Additional Documentation

Duty Statement

Class Specification(s):
Alternate Application Process

While we recommend that you utilize your CalCareer Account to take advantage of all the tools available, you may choose to apply for this job without using your account. In this case, print and complete the Job Application Package Checklist and include it if you submit a hard copy application.

Job Application Package Checklist

Blank Application Form (STD 678)

Blank Criminal Record Supplemental Questionnaire