Job Posting: STAFF SERVICES ANALYST (GENERAL)

Department of Justice

JC-99411
-
STAFF SERVICES ANALYST (GENERAL)

$3,063.00 - $4,980.00

Final Filing Date: 2/23/2018

Job Description and Duties

Under the general direction of the Staff Services Manager I (SSM I), the Staff Services Analyst (SSA) will: independently compose scope of work for solicitation packages and contracts; act as the bureau’s expert on all issues involving disputes with vendors and the Department of General Services (DGS) by preparing rebuttal documents and assembling chronological packages; serve as primary reviewer for the Bureau of Forensic Services contracts; compose contract advertising and solicitation packages including invitations for bid, requests for proposal and certified small business informal price quotes, exemptions from advertising requests and justifications, contract amendments and contract renewals; review and request modifications to agreement/summary forms, non-competitive bid contract justifications, STD. 209s and service authorizations. The SSA is also responsible to coordinate with the Division of Law Enforcement’s Chief’s Office (OC) and the Department’s Division of Operations (OPS) to ensure the necessary purchases of all expendable equipment and supplies for the Bureau use of purchasing documents, CMAS, state contracts, price schedules, and Cal-Cards; act as a point of contact for field locations regarding procurement of goods and changes to policy and procedures; receive, review and route purchasing documents submitted through Bureau Headquarters; receive and track incoming equipment and supplies; prepare accounting reports as needed on regional office expenditure; ensure that proper payment is made for services rendered in BFS; process and monitor the status of invoices forwarded to the OPS Accounting Unit for payment using BFS Procurement and AIS databases; log and monitor the status of incoming and outgoing invoice payments to ensure contracts have not been overdrawn, act as lead to the office vehicle coordinators for the Bureau by coordinating the acquisition and tracking of vehicles and equipment that are assigned to the Bureau through OC; ensure vehicles are properly maintained and labeled with proper licensing and registration, coordinate replacement schedules including approval of all repairs through the State vehicle inspector, assists OC with tracking mileage logs and collecting smog reports from the field laboratories; gathers information regarding vehicle underutilization and drafts reports.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-99411
Position #(s):
420-561-5157-002
Classification:
STAFF SERVICES ANALYST (GENERAL)
$3,063.00 - $3,838.00 A
$3,317.00 - $4,152.00 B
$3,977.00 - $4,980.00 C
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
Work Shift:
Days (8:00 AM - 5:00 PM)
Work Week:
Monday - Friday

Department Information

  • This position is located in the Division of Law Enforcement, Bureau of Forensic Services, Headquarters.
  • Please disregard the Training and Development Assignment language below, as the Department of Justice will not be considering this type of appointment for this position.
  • Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
  • For more information about the Department please visit the Attorney General’s website at www.oag.ca.gov.

Special Requirements

  • A fingerprint check will be required.
  • The position requires incumbents pass a Background Investigation prior to being hired. The Background Investigation may include Criminal Background, Fingerprinting, and a review of any governmental records.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 2/23/2018

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, eligible for a Training and Development assignment, have SROA and/or Surplus eligibility, or have list eligibility (or are in the process of obtaining list eligibility). SROA and Surplus candidates may attach “surplus letters” to their applications. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Applications will be screened and only the most qualified applicants will be selected for an interview.

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.jobs.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
Attn: Vicki Gonzalez
Department of Justice/DLE-BOFS
1300 I Street, Suite 1150
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Vicki Gonzalez
Department of Justice/DLE-BOFS
1300 I Street, Suite 1150
Sacramento, CA 95814
08:30 AM - 04:00 PM

Required Application Documents

Please submit the following items with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.jobs.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Other - Clearly indicate the Job Control Code JC-99411 and the title of this position in the “Examination or Job Title(s) For Which You Are Applying” section located on the first page of your State Application.
  • Resume is required and must be included.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Strong analytical and writing skills and knowledge and familiarity with the state contract and purchasing processes. Ability to communicate effectively and work cooperatively with management and supervisory levels, possess a high degree of initiative, use good judgment, possess excellent organizational skills, ability to work in a fast-paced environment with changing priorities, ability to work on multiple projects and good attendance habits. Familiarity with personal computers and knowledge of Word, Excel, Access and Outlook is essential.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Hiring Unit Contact:
Vicki Gonzalez
(916) 210-7465
vicki.gonzalez@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

ADDITIONAL JOB RELATED INFORMATION:

  • A 180-day candidate pool will be established for subsequent vacancies.
  • This position is located at 1300 I Street in Downtown Sacramento and provides easy access to Light Rail and parking garages.
  • There are numerous eateries within walking distance and includes an on-site cafeteria.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off