Job Posting: Executive Assistant

Department of Developmental Services - Headquarters

JC-112872
-
Executive Assistant
EXECUTIVE ASSISTANT

$3,576.00 - $4,475.00

Final Filing Date: Until Filled

Job Description and Duties

Under the direction of the Assistant Director, Developmental Center Closures, and the general supervision of the Administrative Assistant II, Department of Developmental Services (Department), the Executive Assistant works in the Office of the Director and is responsible for providing administrative and secretarial support to the Director’s Office staff.

You will find additional information about the job in the Duty Statement.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Position Details

Job Code #:
JC-112872
Position #(s):
472-001-1728-001
Working Title:
Executive Assistant
Classification:
EXECUTIVE ASSISTANT
$3,576.00 - $4,475.00 A
OFFICE TECHNICIAN (TYPING)
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time

Special Requirements

Will also consider an Office Technician (Typing).
Office Technician (Typing) applicants must submit a copy of the typing certificate.

Application Instructions

Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: Until Filled

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Developmental Services - Headquarters
Attn: Jay Calloway
Cert Unit
1600 9th Street-MS-Q
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Jay Calloway
Cert Unit
1600 9th Street-MS-Q
Sacramento, CA 95814
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Statement of Qualifications - The Statement of Qualifications (SOQ) must be no more than one page, double spaced, 12 pt. Ariel font and one inch margins.  The SOQ must detail the candidate's job experience and/or education that make them the most qualified candidate.  Applications will not be accepted without a SOQ.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Microsoft Office skills; experience using CalAters and Adobe Acrobat XI Pro is preferred; exceptional proofreading and editing skills; knowledge of the programs, policies, activities and procedures of the Department; the ability to think clearly, analyze problems and take effective action; the ability to handle sensitive and confidential information appropriately; experience working in an Executive Office; excellent communication and organizational skills; consistent demonstration of professionalism, good judgment and cooperation; and the ability to work effectively both as a team member and independently.

Contact Information

The Hiring Unit Contact is available to answer questions regarding the position or application process.

Department Website: http://www.dds.ca.gov
Hiring Unit Contact:
Javonda Calloway
(916) 322-9018
Javonda.Calloway@dds.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Dina Ruiz
(916) 654-1842
dina.ruiz@dds.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Application Methods:
Electronic (Using your CalCareer Account)
By Mail
Drop-off