Job Posting: Human Resources Technician

CA High Speed Rail Authority

JC-145855
-
Human Resources Technician
OFFICE TECHNICIAN (GENERAL)

$2,983.00 - $3,737.00

Final Filing Date: 3/6/2019

Job Description and Duties

Performs a full range of difficult clerical work in the HR Section as required.

Performs all required HR Section reception tasks which include but are not limited to: answering the Human Resources (HR) phone-line, answering the front desk window, and permitting entry for non-HR employees.

Develops, edits and maintains the Status Report, which includes tracking the receipt of Authority employee probation dates, Individual Development Plans, Performance Appraisal Summaries, duty statements, expectation memos, and incompatible activities statements.

Creates and routes Access Forms through Salesforce to obtain required approvals for Authority onboarding employees, working collaboratively with management and the Information Technology Office.

Makes photocopies, scans documents and prints HR materials.  

Develops, edits and maintains various types of HR forms; including alpha roster, phone lists, tracking logs and other personnel lists as needed and as requested by HR staff. 
 
May serve as back up in assisting new and current staff with personnel and attendance related matters.  

Provides staff with information, brochures and forms required for processing and ensures all guidelines are met.

Schedules interviews in Outlook and/or via phone; prepares interview packages and mails correspondence accordingly.  

Maintains employee Official Personnel Files by organizing and filing the appropriate documentation, such as benefit forms, probation reports and training certificates.

Periodically inventories supplies and coordinates with Business Services Unit to complete supply orders via the Hot Sheet form in order to maintain adequate levels of supplies for the section.

Maintain the file room by keeping it neat and organized.

Update the HR bulletin board with new or updated forms, job postings, and posters.

Check the HR lockboxes on each floor for confidential documentation provided by employees.

Receives, opens, date stamps, logs and distributes HR mail daily.

Prepares Retirement and 25-year State Service award purchase orders to be submitted to the Contracts & Procurement Branch for processing.

Prepares requests for retirement resolutions for Secretary of State.

Print postage for outgoing mail as needed.

You will find additional information about the job in the Duty Statement.

Working Conditions

Requires ability to effectively handle stress, deadlines and changing priorities in a fast-pace work environment.

Frequent use of a personal computer, a variety of software applications and peripherals at a workstation.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-145855
Position #(s):
311-001-1138-002
Working Title:
Human Resources Technician
Classification:
OFFICE TECHNICIAN (GENERAL)
$2,983.00 - $3,737.00 A
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time

Department Information

Are you looking for a different type of state government job? Something with a little more excitement and a more fast-paced and fluid environment? How about an opportunity to be part of one of the most remarkable transportation projects in California’s history? The California High-Speed Rail Authority is a small and dynamic state agency that is looking for employees who are interested in a challenging but rewarding job opportunity.

The California High-Speed Rail Authority has an opening for a full time, permanent Office Technician (General). 

Special Requirements

A demonstrated interest in assuming increasing responsibility.

Education equivalent to completion of the twelfth grade.


To be considered for this vacancy, you must submit a Statement of Qualifications (SOQ) with your STD. 678. Your SOQ response is to be typed and no more than one (1) page, using 12 point font and describing the following:

1. Describe your background, experience, education, and/or training that makes you the best candidate for this position.

2. Describe your experience working with others in a team environment.  Explain how you developed productive working relationships with peers and management.  Explain your personal work style and tools you use in this type of work setting.

3. Describe a difficult situation that you have had, how did you handle it and what was the outcome.


Applications received without the SOQ will not be considered. Resumes do not take place of the SOQ.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 3/6/2019

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.

Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

CA High Speed Rail Authority
Attn: Human Resources
770 L Street, Suite 620, MS 4
Sacramento, CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Human Resources
770 L Street, Suite 620, MS 4
Sacramento, CA 95814
Business hours are for weekdays only, the department is closed on Saturdays, Sundays and holidays.
08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Statement of Qualifications -

    The SOQ will be required for this position as listed in the special requirements section of this posting.

     
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Organization skills, set priorities and work independently with minimum of supervision.
Ability to work well with a team or independently.

Ability to exercise good judgment, tact and discretion in handling personnel-related issues.

Knowledge of principles and practices of personnel administration and human resource management.

Ability to interpret personnel resource material such as SPB and CalHR rules, Government Codes and Bargaining Unit Contracts.

Knowledge of modern office methods and equipment, including experience with personal computers utilizing MS Outlook, Word and Excel.

Ability to effectively communicate orally and in writing.

Ability to exercise a high degree of initiative and independence in performing assigned tasks with accuracy and meet deadlines.

Ability to organize and prioritize workload priorities and work under pressure.

Ability to reason well and use good judgment.

Experience in writing memos.

Experience in performing personnel related research.

Dependable and punctual.

Experience working with sensitive and confidential documents.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Department Website: http://hsr.ca.gov/About/Careers/current_job_openings.html
Human Resources Contact:
Human Resources
(916) 669-6606
Humanresources@hsr.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Office
(916) 324-1541
eeo@hsr.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

General Statement/Application Info

General Statement:

Under general direction of the California High-Speed Rail Authority’s (Authority) Staff Services Manager I, the Office Technician is responsible for completing a variety of administrative tasks and projects related to the Human Resources Section (HR Section). This position requires that the incumbent interprets and applies laws, rules and procedures from available reference manuals and other related sources of requirements issued by the Department of Human Resources (CalHR), State Personnel Board (SPB), State Controller’s Office and other state and federal laws, rules and procedures. The Office Technician performs a variety of duties and is expected to consistently exercise a high degree of initiative, independence and originality in performing assigned tasks. In order to provide general clerical support to the HR Section, the incumbent will use a computer with Microsoft Office (MS) software (e.g. Word, Excel, and Outlook), in accordance with the Authority’s established office guidelines. 


Application Information:

Applicants must include JC-145855, PARF# 46-9-083 and Office Technician (General) 311-001-1138-002 in the 'Job Title' section of the STD. 678 to be considered for this position. The STD.678 is required and each section must be filled out completely and thoroughly.

Please indicate on the STD. 678 your basis for eligibility in the “Explanations” field (i.e., SROA, surplus, reemployment, reinstatement, transfer, or list eligible). Surplus candidates must attach a copy of their surplus letter. Recruitment from the employment list may be considered. Consideration may be given to applicants on another Department’s employment list, provided the criteria are met to transfer the eligibility from the employment list to the Authority's employment list. The High-Speed Rail Authority does not currently offer Training and Development opportunities at this time.

Location

The High-Speed Rail Authority headquarters building is located in downtown Sacramento on the corner of 8th and L Street. We are located one block away from the 8th and Capitol Mall light rail stop, as well as the 7th and K Street light rail stop.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.