Job Posting: Division of Medi-Cal Fraud and Elder Abuse Legal Secretary

Department of Justice

JC-219307
-
Division of Medi-Cal Fraud and Elder Abuse Legal Secretary
LEGAL SECRETARY

$3,555.00 - $4,675.00 per Month

Final Filing Date: 10/28/2020

Job Description and Duties

Are you interested in joining a team that investigates and prosecutes fraud and neglect of the state's Medi-Cal program? If you are a motivated self starter who enjoys working with others in a team environment, then the California Department of Justice, Division of Medi-Cal Fraud and Elder Abuse (DMFEA) Sacramento Office is looking for you!

Under the supervision of a Supervising Deputy Attorney, the Legal Secretary performs legal secretarial duties for a 6-person legal team.  Adhering to procedures, ensuring all documents are prepared, proofread, copied and filed/served in accordance with legal requirements and deadlines; verifies case/legal citation and quoted text; establishes and maintains an efficient system for filing voluminous correspondence and pleadings; maintains a professional and organized work area; transcribes complex machine dictation; compiles with state and departmental rules and regulations and office policies and practices. Composes letters and memoranda, processes mail for assignments, maintains a calendar of document due dates and court appearances, sets up and closes legal cases, and prepares subpoenas.  Makes travel arrangements, processes travel reimbursement requests and assists with overflow work as requested.

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Position Details

Job Code #:
JC-219307
Position #(s):
423-652-1282-006
Working Title:
Division of Medi-Cal Fraud and Elder Abuse Legal Secretary
Classification:
LEGAL SECRETARY
$3,555.00 - $4,451.00 A
$3,733.00 - $4,675.00 B
# of Positions:
1
Work Location:
Sacramento County
Job Type:
Permanent, Full Time
Work Shift:
Day
Work Week:
Monday - Friday

Department Information

  • This position is located in the Division of Medi-Cal Fraud and Elder Abuse, Criminal Prosecutions.

  • Individuals who are new to State service must have list eligibility in order to gain employment with the Office of the Attorney General. To access the Legal Secretary Examination and obtain list eligibility, please click HERE. Additional exams and information can be found at: https://oag.ca.gov/careers/exams.

  • Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.

  • For more information about the department, please visit the Attorney General’s website at www.oag.ca.gov.

Special Requirements

  • A fingerprint check will be required

  • Clearly indicate JC-219307 and the title of this position in the "Examination or Job Title(s) for Which you are Applying": section located on the first page of your State Application.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 10/28/2020

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Department of Justice
Attn: Meghan Zapata (JC-219307)
Division of Medi-Cal Fraud and Elder Abuse
2329 Gateway Oaks Drive, Suite 200
Sacramento, CA 95833

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Meghan Zapata - JC-219307
Division of Medi-Cal Fraud and Elder Abuse
2329 Gateway Oaks Drive, Suite 200
Sacramento, CA 95833
09:00 AM - 04:30 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is required and must be included.
  • Other -

    Click on the following link to complete the California Department of Justice Recruitment Survey: https://www.surveymonkey.com/r/NC8SQ6N

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Knowledge of criminal discovery and criminal procedure, legal terms, and rules. Knowledge and experience in criminal case procedure and management is welcome and helpful, but not necessary. Above average skill/experience working with programs such as Microsoft Word, Word Perfect, Excel, Prolaw, Outlook, HotDocs, and other Windows based legal tools, as well as the Bluebook and California Style Manual. Excellent English grammar and spelling skills. Ability to perform cite checking; work independently or in a team environment; work cooperatively and tactfully with staff and management; demonstrate initiative and willingness to assume increased responsibility with staff and management; communicate effectively; use tact and discretion in dealing with confidential and sensitive issues; excellent organizational skills. Ability to work under pressure.  Professional demeanor and appearance. Possesses excellent work habits, such as good attendance, dependability, punctuality, accurate work product, and flexibility. 

Benefits

Benefit Information - Please access this link for information on benefits afforded to employees who work for the State of California - https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx

 

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Meghan Zapata
(916) 621-1781
meghan.zapata@doj.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Information

Personal Leave Program

Effective July 1, 2020, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. More information regarding PLP can be found here - http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2113.

Additional Information on Application Filing

Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

 

 

 

Additional Job Related Information

This position is conveniently located in Natomas near entrances to both I-5 and I-80 and offers free parking in a modern business campus near shopping, banking, eating, parks, and both bicycle and pedestrian paths. 

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.